What is a public sector DPS?

A DPS – a short and easy way of saying Dynamic Purchasing System! – is a way for public sector organisations and buyers to procure the services they need. Working differently to traditional frameworks, a DPS are being introduced a bit more within the procurement world.

A DPS is open for suppliers the whole time that it’s live – unlike a framework. It also makes it more flexible with pricing, where suppliers and buyers can decide on their pricing at point of contract award. It’s also worth noting that a DPS isn’t capped by how many suppliers can be on it – meaning that supplier lockout is avoided. Obviously there are pros and cons to this (such as more competition) but this is why most organisations, such as CCS, will choose carefully between a DPS and a framework.

Dynamic Purchasing System Framework
Suppliers can join at anytime Suppliers can join within a limited application window
No direct award of contracts Buyers can direct award (sometimes)
Pricing determined at the contract award stage Pricing fixed at the point of tender
Unlimited suppliers may join Number of suppliers decided before procurement

For a useful infographic explaining the differences between a DPS and a framework, click here.

How do suppliers get on to a DPS?

Not all processes are exactly the same, but usually there are criteria and terms and conditions that need to be met. Getting on to a DPS is a lot easier and quicker than getting on to a highly competitive framework – however, the public sector still do their due diligence. Normally, suppliers will be asked questions around their current situation, including finance and accreditation. As a DPS works on further competition and there is no possibility of direct award, pricing isn’t as important at application stage (any pricing is decided between supplier and buyer at contract award stage). However, suppliers will still need to show their competencies and experience when applying.

How do I stay up to date with Dynamic Purchasing Systems?

There are some different ways of keeping in the know. We recommend keeping an eye on the CCS pipeline page and checking it regularly, as well as following them on Twitter. Another way to keep up to date is by using our Framework Alert service, which sends email notifications when news comes out about all tech routes to market– or take a look at our own procurement pipeline page, full of handy technology DPSs and frameworks!