Entering the world of public sector procurement can feel overwhelming, especially when frameworks come into the picture. If you’re a tech supplier trying to break into this space, understanding how framework agreements work (and how to plan for them) is essential. Missing the window to apply could mean missing out on key business opportunities.
What is a framework agreement?
A framework agreement is essentially a pre-approved route for public sector buyers to purchase goods and services from suppliers. It sets out the terms and conditions under which contracts can be awarded, but it’s not a contract in itself. Instead, it acts as a gateway: once you’re on a framework, you’ve already passed crucial checks that reassure buyers you’re a safe bet.
Being accepted onto a framework signals that you meet set criteria around things like quality, pricing, and compliance. Buyers can then either make a direct award if the framework allows for it, or run a further competition between approved suppliers. Either way, it speeds things up while ensuring public procurement rules are followed.
Why Frameworks Matter for Tech Suppliers
Framework agreements exist to make procurement quicker and easier, not just for buyers, but for suppliers too. They take care of the early admin, so buyers don’t have to start from scratch every time they need a new service. This is especially helpful in sectors like tech, where needs can shift fast.
For SME suppliers, frameworks can open doors that are often closed in more traditional procurement. Getting onto the right framework gives you:
- Visibility with public sector buyers who are actively procuring
- Access to contracts without responding to full open tenders every time
- A level playing field in a highly competitive and regulated market
It’s worth noting that many public sector contracts are only accessible via frameworks. If you’re not on one, you may not even see the opportunity in the first place, let alone be able to compete.
Why You Need to Plan Ahead
One of the most common mistakes suppliers make is spotting a relevant framework too late. Frameworks aren’t available all the time and will have an application window for suppliers – some open annually, while others may only reopen every few years.
By planning ahead, you give yourself time to:
- Track relevant frameworks and Prior Information Notices (PINs)
- Understand what’s required for a successful submission
- Prepare key documents and evidence in advance
Taking a proactive approach means less stress when deadlines approach, and usually leads to a stronger application.
How to Get Onto a Framework Agreement
Each framework has its own entry requirements, but there are common elements most suppliers will need to prepare. These typically include:
- A clear description of your services and how they meet public sector needs
- Evidence of past performance and client satisfaction
- Proof of compliance with relevant standards (e.g. Cyber Essentials)
- Transparent pricing or rate cards that align with framework guidelines
If it’s your first time applying, the process might feel overwhelming, but you don’t have to do it alone. At Advice Cloud, we’ve supported hundreds of suppliers through this process, helping them secure places on key frameworks like G-Cloud, Digital Outcomes and Specialists (DOS), and Technology Services.
What Happens Once You’re On?
Being accepted onto a framework is a significant milestone, but it’s only the beginning.
If you don’t make your presence known, buyers may not even realise you’re on the list. So alongside getting on the framework, it’s crucial to:
- Understand how different buyers operate within the framework
- Build relationships and engage with potential clients
- Promote your services and make it easy for buyers to find you
Without a clear post-award strategy, it’s easy to end up on a framework and still miss out on the work.
How to Spot Framework Agreements Early
One of the best ways to plan ahead is by keeping an eye out for Prior Information Notices (PINs). These are early alerts published on platforms like Contracts Finder and Find a Tender, letting you know that a new framework is being prepared.
Spotting these early gives you more time to:
- Assess whether the framework is the right fit for your business
- Start gathering the evidence and documents you’ll need
- Ask clarification questions before the application opens
Need Support with Your Framework Journey?
We know that frameworks can be confusing, especially if you’re trying to work it all out on your own. Whether you’re unsure which framework is right for you, need help understanding the process, or want expert input on your application, we’re here to help.
We offer tailored training, workshops, and fully managed application support for tech suppliers of all sizes, with a special focus on helping SMEs thrive in public sector procurement. Find out more here.
