Whether you’re just beginning to supply the public sector or have been in the market a while, you’ve probably heard the term ‘open framework’. With the Procurement Act 2023 coming into play in February 2025, it’s been more important than ever to know what one is too – it’s a big part of the changes!
Understanding terms like these can be crucial in building your public sector strategy, so let’s explore what an open framework is.
What exactly is an open framework?
An open framework is a procurement agreement that allows suppliers to join or rejoin at multiple points throughout its duration. Unlike a traditional, closed framework—which is fixed and doesn’t allow new suppliers to join after a certain point—an open framework is, well, open! It remains available for new entrants through its lifecycle, ensuring that a wide range of suppliers can provide goods and services to the public sector.
Why does the Public Sector use open frameworks?
Open frameworks are crucial for both suppliers and public sector organisations. For suppliers, they offer a more flexible route to market. You’re not limited to a single window of opportunity to join, which means fewer missed chances to do business.
For public sector buyers, open frameworks promote competition and innovation. They provide access to a broader range of suppliers and solutions, which can lead to better value for money and more diverse offerings. Buyers can ensure they’re not just sticking to the same pool of suppliers but are continually open to new and innovative market players.
How do open frameworks operate?
- Multiple Entry Points: Suppliers can join or rejoin the framework at different times during its lifecycle.
- Evaluation and Compliance: Suppliers must meet specific criteria to join (and stay on) the framework. This usually involves demonstrating experience, financial stability, and compliance with relevant regulations.
- Contract Awards: Contracts under an open framework are typically awarded through mini-competitions. When a public sector organisation needs a service or product, it will invite suppliers already on the framework to compete for the specific contract. This keeps competition healthy and ensures the best value for the public sector.
Examples of open frameworks
Digital Outcomes and Specialists 7
DOS7 will run for 4 years, and to be categorised as an open framework must be opened at least once in the 4-year period. It is planned that DOS7 will reopen once before the end of year 2. All the terms remain the same upon re-opening.
The current terms for this framework are subject to secondary legislation from CCS. They are not intending to have a longer open framework due to future framework consolidation plans and the potential changes in the market. For example, the forecast development of AI in the next 4 years could potentially making a 4-8 year open framework with an unchanged specification unsuitable.
Technology Services 4
TS4 will operate on an 8-year term, reopening before the end of year 3 and year 5. To officially be categorised as an open framework, it must be opened up at least twice in the 8 year period. All the terms remain the same upon re-opening.
How to get started on an open framework
If you’re interested in joining an open framework, here are a few steps to get you started:
- Research and Identify Relevant Frameworks: Understand which frameworks are relevant to your business and sector. Keep an eye on platforms like Contracts Finder or the Digital Marketplace for updates.
- Prepare Your Application: Ensure you meet all the requirements, such as compliance standards, financial stability, and past performance criteria.
- Watch Out for Prior Information Notices (PINs): Public sector organisations often issue PINs to alert suppliers to upcoming opportunities on frameworks. These notices can give you early insight and allow time to prepare for new entry points.
- Stay Up to Date: Open frameworks are dynamic, so keep an eye out for updates or new entry points. Make sure you’re prepared to act when opportunities arise.
- Seek support to work on your strategy: From compliance to knowing the best frameworks to target, having an expert partner can make all the difference.
Advice Cloud specialises in guiding companies like yours through the complexities of public sector procurement, helping you maximise your opportunities and streamline your approach. Whether you need support with market entry, developing a tailored strategy, or understanding compliance requirements, we’re here to help.
